Forward plan

Forward Plan of Executive Decisions 28 September 2020  (28/09/2020 to 26/10/2020)

Plan items
No. Item

PART 1 – FORWARD PLAN OF KEY DECISIONS

1.

Pupil Forecasts – Adoption of Multipliers for Forecasting Education Provision Arising from New Developments – KEY/28SEP20/01 New!

Decision maker:  Cabinet Member for Children’s Services, Education, Skills and the University

Decision due:   November 2020

Lead officer:  Clare Buckingham

Notice of proposed decision first published: 28/08/2020

Relevant Scrutiny Committee: Children and Education Scrutiny Committee

2.

Disposal of Whitworth Mill – KEY/28SEP20/02 New!

Decision maker:  Cabinet Member for Strategic Planning and Commercial Strategy and Investments

Decision due:   October 2020

Lead officer:  Dave Anderson

Notice of proposed decision first published: 28/08/2020

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

3.

Proposed transfer of the management for the Energy Hub from the CPCA to PCC – KEY/28SEP20/03 New!

Decision maker:  Cabinet Member for Waste, Street Scene and the Environment

Decision due:   October 2020

Lead officer:  Elliot Smith

Notice of proposed decision first published: 28/08/2020

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

4.

Agency Worker extensions – KEY/28SEP20/04 New!

Decision maker:  Cabinet Member for Finance

Decision due:   September 2020

Lead officer:  Acting Corporate Director Resources

Notice of proposed decision first published: 28/08/2020

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

PREVIOUSLY ADVERTISED DECISIONS

1.

Affordable Warmth Strategy 2019 - 2021 - KEY/17APR17/03

Decision maker:  Cabinet Member for Communities

Decision due:   September 2020

Lead officer:  Sharon Malia

Notice of proposed decision first published: 17/03/2017

Relevant Scrutiny Committee: Adults and Communities

2.

Disposal of freehold in Centre of the City - KEY/12JUN18/01

Decision maker:  Cabinet Member for Finance

Decision due:   September 2020

Lead officer:  Peter Carpenter

Notice of proposed decision first published: 11/05/2018

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
The decision will include an exempt annexe. By virtue of paragraph 3, information relating to the financial or business affairs of any particular person (including the authority holding that information).

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

3.

To approve the awarding of contracts to external providers following a competitive tender exercise led by Cambridgeshire County Council. - KEY/25JUNE18/02

Decision maker:  Deputy Leader and Cabinet Member for Integrated Adult Social Care and Health

Decision due:   September 2020

Lead officer:  Cris Green

Notice of proposed decision first published: 25/05/2018

Relevant Scrutiny Committee: Adults and Communities Scrutiny Committee

4.

Adoption of the “Dynamic Purchasing System” (DPS) procedure for Public Health contracts with Primary Care providers - KEY/10DEC18/01

Decision maker:  Deputy Leader and Cabinet Member for Adult Social Care, Health & Public Health

Decision due:   September 2020

Originally due:   31 Dec 2018

Lead officer:  Val Thomas

Notice of proposed decision first published: 09/11/2018

Relevant Scrutiny Committee: Health Scrutiny Committee

5.

Vehicle removal for Parking contravention - KEY/15APR19/02

Decision maker:  Cabinet Member for Communities

Decision due:   September 2020

Lead officer:  Adam Payton

Notice of proposed decision first published: 15/03/2019

Relevant Scrutiny Committee: Adults and Communities Scrutiny Committee

6.

Approval for contract to be awarded to Skanska to deliver design of Eastern Industries Access Phase 1 scheme - KEY/10JUN19/01

Decision maker:  Cabinet Member for Strategic Planning and Commercial Strategy and Investments

Decision due:   September 2020

Lead officer:  Lewis Banks

Notice of proposed decision first published: 10/05/2019

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

7.

Approval for contract to be awarded to Skanska to deliver design of A1260 Nene Parkway Junction 15 Improvement scheme - KEY/10JUN19/02

Decision maker:  Cabinet Member for Strategic Planning and Commercial Strategy and Investments

Decision due:   September 2020

Lead officer:  Lewis Banks

Notice of proposed decision first published: 10/05/2019

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

8.

Contract for remedial works by PCC to the Stanground Bypass – KEY/2SEP19/02

Decision maker:  Cabinet Member for Strategic Planning and Commercial Strategy and Investments

Decision due:   September 2020

Lead officer:  Charlotte Palmer

Notice of proposed decision first published: 02/08/2019

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

9.

Approval of funding for the provision of accommodation to reduce homelessness KEY/14OCT19/01

Decision maker:  Cabinet Member for Housing, Culture and Recreation

Decision due:   September 2020

Lead officer:  Peter Carpenter

Notice of proposed decision first published: 13/09/2019

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
The decision will include an exempt annexe. By virtue of paragraph 3, information relating to the financial or business affairs of any particular person (including the authority holding that information).

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

10.

Introduction of Civil Enforcement of Bus Lane and Bus Gate contraventions pursuant to the Transport Act 2000 - KEY/09DEC19/02

Decision maker:  Cabinet Member for Communities

Decision due:   September 2020

Lead officer:  Adam Payton

Notice of proposed decision first published: 08/11/2019

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

11.

Disposal of land at 7-23 London Road, Peterborough - KEY/06JAN20/01

Decision maker:  Cabinet Member for Strategic Planning and Commercial Strategy and Investments

Decision due:   September 2020

Lead officer:  Tristram Hill

Notice of proposed decision first published: 06/12/2019

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
There will be an exempt annex with details of the commercial transaction.

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

12.

The disposal of former playing fields at Angus Court, Westown, Peterborough - KEY/06JAN20/02

Decision maker:  Cabinet Member for Strategic Planning and Commercial Strategy and Investments

Decision due:   September 2020

Lead officer:  Tristram Hill

Notice of proposed decision first published: 06/12/2019

Relevant Scrutiny Committee: 

13.

Contract Award for the Provision of Children and Family Centres in Peterborough and Cambridgeshire - KEY/20JAN19/01

Decision maker:  Cabinet Member for Children’s Services, Education, Skills and the University

Decision due:   September 2020

Originally due:   30 Jul 2020

Lead officer:  Pam Setterfield

Notice of proposed decision first published: 20/12/2019

Relevant Scrutiny Committee: Children and Education Scrutiny Committee

14.

Heltwate Expansion – KEY/20JAN19/03

Decision maker:  Cabinet Member for Children’s Services, Education, Skills and the University

Decision due:   September 2020

Lead officer:  Vikki Spitalls

Notice of proposed decision first published: 20/12/2019

Relevant Scrutiny Committee: Children and Education Scrutiny Committee

15.

Refurbishments to a Peterborough City Council owned building – KEY/17JAN20/01

Decision maker:  Cabinet Member for Children’s Services, Education, Skills and the University

Decision due:   September 2020

Notice of proposed decision first published: 17/01/2020

Relevant Scrutiny Committee: Children and Education Scrutiny Committee

16.

A605 Whittlesey Access Phase 2 - Stanground Access: Contract exemption for Cadent Gas works – KEY/17JAN20/02

Decision maker:  Cabinet Member for Strategic Planning and Commercial Strategy and Investments

Decision due:   September 2020

Lead officer:  Lewis Banks

Notice of proposed decision first published: 17/01/2020

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Commitee

17.

Amendment to Loan Facility - KEY/2MAR20/04

Decision maker:  Cabinet Member for Finance

Decision due:   September 2020

Lead officer:  Peter Carpenter

Decision status:  Recommendations Approved (subject to call-in)

Notice of proposed decision first published: 31/01/2020

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
The decision will include an exempt annexe. By virtue of paragraph 3, information relating to the financial or business affairs of any particular person (including the authority holding that information).

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

18.

Award of Utility Contracts (Gas, Electricity, HH and NHH) to either suppliers under the ESPO or CCS Frameworks – KEY/16MAR20/01

Decision maker:  Cabinet Member for Finance

Decision:   September 2020

Lead officer:  Chris Yates

Decision status:  Recommendations Approved

Notice of proposed decision first published: 14/02/2020

This decision will be taken under urgency procedures.

Reason for urgency:
With the approval of the Chairman of Growth, Environment and Resources Scrutiny Committee, special urgency procedures have been invoked to suspend the requirement to publish for a five day consideration period, and the waiver of call-in procedure has been invoked to suspend the option to call the decision in. These procedures have been invoked due to the need to notify the supplier of the Council’s intention to move to a green electricity tariff on the 1 October 2020, by 31 August 2020 (as requested by the new supplier (TG&P)). If the Council were to miss this deadline, it would remain on a brown electricity tariff, and would fail to achieve the targets previously committed to.

The reason for the urgency now (in respect of meeting the 31 August 2020 deadline) is due to delays in receiving final contract information, and seeking clarity on points of detail following the unexpected passing of a colleague who was previously overseeing this procurement exercise.

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
The attached appendix is NOT FOR PUBLICATION in accordance with paragraph 3 of Schedule 12A of Part 1 of the Local Government Act 1972 in that it contains commercially sensitive information relating to the contracts and information relating to the financial or business affairs of any particular person (including the authority holding that information). The public interest test has been applied to the information contained within the exempt annex and it is considered that the need to retain the information as exempt outweighs the public interest in disclosing it as to do so

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

19.

Approval for Framework for Early Intervention and Prevention Services KEY/27APR20/02

Decision maker:  Deputy Leader and Cabinet Member for Adult Social Care, Health & Public Health

Decision due:   December 2020

Lead officer:  Sarah Bye

Notice of proposed decision first published: 27/03/2020

Relevant Scrutiny Committee: 

20.

Re-implementation of the Millfield, New England, Eastfield and Embankment Public Space Protection Order – KEY/11MAY20/01

Decision maker:  Cabinet Member for Communities

Decision due:   September 2020

Lead officer:  Laura Kelsey

Notice of proposed decision first published: 09/04/2020

Relevant Scrutiny Committee: Adults and Communities Scrutiny Committee

21.

Award of Community Alarm (Lifeline) Contract to commence 1/4/2021 - KEY/8JUN20/01

Decision maker:  Deputy Leader and Cabinet Member for Adult Social Care, Health & Public Health

Decision due:   November 2020

Lead officer:  Diana Mackay

Notice of proposed decision first published: 07/05/2020

Relevant Scrutiny Committee: Adults and Communities Scrutiny Committee

22.

Supply of Agency Staff to the Council – KEY/8JUN20/02

Decision maker:  Cabinet Member for Digital Services and Transformation

Decision due:   September 2020

Lead officer:  Acting Corporate Director Resources

Notice of proposed decision first published: 07/05/2020

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

23.

Acquisition of a freehold commercial property in Peterborough City Centre - KEY/8JUN20/03

Decision maker:  Cabinet Member for Strategic Planning and Commercial Strategy and Investments

Decision due:   September 2020

Lead officer:  Tristram Hill

Notice of proposed decision first published: 07/05/2020

Relevant Scrutiny Committee: Growth, Environment and Rdesources Scrutiny Committee

24.

Regional Pool: replacement option - KEY/06JUL20/01

Decision maker:  Cabinet Member for Housing, Culture and Recreation

Decision:   Not before 9th Sep 2020

Lead officer:  Dave Anderson

Decision status:  Recommendations Approved

Notice of proposed decision first published: 05/06/2020

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

25.

Approval of the adoption of Child Yield Multipliers (0-16 age range) - KEY/06JUL20/02

Decision maker:  Cabinet

Decision due:   16 Nov 2020

Lead officer:  Clare Buckingham

Notice of proposed decision first published: 05/06/2020

Relevant Scrutiny Committee: Children and Education Scrutiny Committee

26.

Mental Health and Autism (Adults) Accommodation Framework - KEY/20JUL20/03

Decision maker:  Deputy Leader and Cabinet Member for Adult Social Care, Health & Public Health

Decision due:   September 2020

Lead officer:  Sarah Bye

Notice of proposed decision first published: 19/06/2020

Relevant Scrutiny Committee: Adults and Communities Scrutiny Committee

27.

Review and Re-Implementation of Gating and Designated Public Place Orders (Public Space Protection Orders) - KEY/17AUG20/01

Decision maker:  Cabinet Member for Communities

Decision due:   September 2020

Lead officer:  Laura Kelsey

Notice of proposed decision first published: 17/07/2020

Relevant Scrutiny Committee: Adults and Communities Scrutiny Committee

28.

Approval for contract to be awarded to Skanska to deliver detailed design and full business case for A1260 Nene Parkway Junction 32 to Junction 3 improvement scheme - KEY/17AUG20/03

Decision maker:  Cabinet Member for Strategic Planning and Commercial Strategy and Investments

Decision due:   16 Sep 2020

Lead officer:  Lewis Banks

Notice of proposed decision first published: 17/07/2020

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

29.

Tender for the services of the Dementia Resource Centre Peterborough - KEY/17AUG20/04

Decision maker:  Deputy Leader and Cabinet Member for Adult Social Care, Health & Public Health

Decision due:   16 Sep 2020

Notice of proposed decision first published: 17/07/2020

Relevant Scrutiny Committee: 

30.

Dedication of common land at Tenter Hill – KEY/31AUG20/01

Decision maker:  Cabinet Member for Housing, Culture and Recreation

Decision due:   September 2020

Lead officer:  Tristram Hill

Notice of proposed decision first published: 31/07/2020

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

31.

Arrangements for transfer of land for the new Peterborough University – KEY/31AUG20/02

Decision maker:  Cabinet

Decision due:   21 Sep 2020

Lead officer:  Dave Anderson

Decision status:  Recommendations Approved (subject to call-in)

Notice of proposed decision first published: 31/07/2020

Relevant Scrutiny Committee: Children and Education Scrutiny Committee

32.

Integrated Community Equipment Service – KEY/31AUG20/03

Decision maker:  Deputy Leader and Cabinet Member for Adult Social Care, Health & Public Health

Decision due:   October 2020

Lead officer:  Diana Mackay

Notice of proposed decision first published: 31/07/2020

Relevant Scrutiny Committee: Adults and Communities Scrutiny Committee

33.

Purchase of new Fleet and Plant for Environment Base Services – KEY/31AUG20/04

Decision maker:  Cabinet Member for Waste and Street Scene

Decision due:   September 2020

Lead officer:  Kitran Eastman

Notice of proposed decision first published: 31/07/2020

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

34.

8 month extension to the Interim, Respite and Reablement beds in Peterborough - KEY/14SEP20/01

Decision maker:  Deputy Leader and Cabinet Member for Adult Social Care, Health & Public Health

Decision due:   September 2020

Lead officer:  Alison Bourne

Notice of proposed decision first published: 14/08/2020

Relevant Scrutiny Committee: Adults and Communities Scrutiny Committee

PART 2 - NOTICE OF INTENTION TO TAKE DECISIONS IN PRIVATE

None.

PART 3 - NOTICE OF NON-KEY DECISIONS

None.

PREVIOUSLY ADVERTISED DECISIONS

1.

Disposal of former Barnack Primary School Caretaker House

Decision maker:  Cabinet Member for Finance

Decision due:   September 2020

Lead officer:  Stuart Macdonald

Notice of proposed decision first published: 04/01/2019

Anticipated restriction: Part exempt  - view reasons

Relevant Scrutiny Committee: Growth, Environment & Resources Scrutiny Committee

2.

Approval of the leasehold disposal of a brownfield site to a care provider

Decision maker:  Cabinet Member for Strategic Planning and Commercial Strategy and Investments

Decision due:   September 2020

Lead officer:  Tristram Hill

Notice of proposed decision first published: 27/09/2019

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

3.

Approval of Funding for the BID project

Decision maker:  Cabinet Member for Finance

Decision due:   September 2020

Lead officer:  Dave Anderson

Notice of proposed decision first published: 08/11/2019

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

4.

Modern Slavery Statement

Decision maker:  Cabinet Member for Communities

Decision due:   30 Sep 2020

Lead officer:  Amy Brown, Rob Hill

Notice of proposed decision first published: 17/01/2020

Relevant Scrutiny Committee: Adults and Communities Scrutiny Committee

5.

Peterborough Limited Articles of Association

Decision maker:  Cabinet

Decision due:   September 2020

Lead officer:  James Collingridge

Decision status:  Recommendations Approved (subject to call-in)

Notice of proposed decision first published: 17/01/2020

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

6.

Leisure Facility Options Appraisal

Decision maker:  Cabinet Member for Housing, Culture and Recreation

Decision due:   September 2020

Lead officer:  Dave Anderson

Notice of proposed decision first published: 24/04/2020

Relevant Scrutiny Committee: Adults and Communities Scrutiny Committee

7.

Adoption of Housing Related Support Commissioning Strategy

Decision maker:  Cabinet Member for Housing, Culture and Recreation

Decision due:   October 2020

Notice of proposed decision first published: 17/07/2020

Relevant Scrutiny Committee: Adults and Communities Scrutiny Committee

KEY DECISIONS TAKEN UNDER URGENCY PROCEDURES

1.

Agreement to lease 9 three-bedroom houses at Paston Lane, Peterborough

Decision maker:  Cabinet Member for Housing, Culture and Recreation

Decision:   7 Aug 2020

Lead officer:  Tristram Hill

Decision status:  Recommendations Approved

Notice of proposed decision first published: 07/08/2020

This decision will be taken under urgency procedures.

Reason for urgency:
With the approval of the Chairman of Growth, Environment and Resources Scrutiny Committee, special urgency procedures have been invoked to suspend the requirement to publish on the Forward Plan and the five day consideration period. These procedures have been invoked for the reasons set out below.

The timescale for approval is urgent as initially it was anticipated that the agreement would be concluded in July 2020. In reliance on this the developer has a contractor ready and waiting to start on site and any further delay is likely to prejudice that arrangement and the overall progress of the scheme.

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

2.

Transfer of Services from Vivacity to Peterborough Limited and City College Peterborough New!

Decision maker:  Cabinet Member for Housing, Culture and Recreation

Decision:   24 Aug 2020

Lead officer:  Peter Carpenter

Decision status:  Recommendations Approved

Notice of proposed decision first published: 24/08/2020

This decision will be taken under urgency procedures.

Reason for urgency:
With the approval of the Chairman of Growth, Environment and Resources Scrutiny Committee, the urgency procedure, special urgency procedure, and waiver of call-in procedure have been invoked to suspend the requirement to publish notice of the decision for 28 days, to suspend the requirement to publish the decision for five days, and to suspend the three day call-in period.

This decision needs to follow special urgency procedures as outlined in the Councils Constitution because of the limited timescales to undertake the transfer of Leisure and Cultural services to the Council. Significant work has taken place since that date and the Report is the result of discussions with Vivacity and Partners to set out where these services will be delivered from the 17th September. The urgency of this decision is to ensure there is clarity with Members and the public on what is happening and what these interim arrangements are. This is not on the forward plan.

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
Appendix 1 is NOT FOR PUBLICATION in accordance with paragraph 3 of Schedule 12A of Part 1 of the Local Government Act 1972 in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information). The public interest test has been applied to the information contained within the exempt annex and it is considered that the need to retain the information as exempt outweighs the public interest in disclosing it as to do so

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee