Issue details

Award contract for cloud based services hosting the Council’s revenue & benefits - KEY/23MAY22/04

With the approval of the Chairman of the Growth, Environment and Resources Scrutiny Committee and the Monitoring Officer, the urgency procedure, and waiver of call-in procedure have been invoked to suspend the requirement to publish the decision on the forward plan for 28 days and subject the decision to a three day call-in period. These procedures have been invoked in order to meet critical timescales for the urgent procurement of these services. The decision was originally on the Forward Plan KEY/30AUG21/01, however, the decision was abandoned due to an incorrect value included within the Issue Details.

 

The Cabinet Member:

 

1.    Authorised the urgent award of a contract for the provision of cloud-based servicesto host the Council’s revenue & benefits software application to Capita UK Limited procured through the Kent Commercial Services Framework Agreement.  The contract implementation and mobilisation shall commence on 1 May 2022 in preparation for service provision between 1 October 2022 and 31 March 2028 at a contract value of £1,149,393.00.  The contract shall have an option to extend for two 12 month periods at a value of £195,035.00 per extension year.

 

2.     Authorised the Director: Customer and Digital Services to vary this Contract if required, subject to approval by the Director of Law and Governance (or authorised officer’s) and the Corporate Director of Resources.

 

Decision type: Key

Reason Key: Expenditure or savings greater than £500,000;

Decision status: Recommendations Approved

Wards affected: (All Wards);

Notice of proposed decision first published: 21/04/2022

This decision will be taken under urgency procedures.

Reason for urgency:
With the approval of the Chairman of the Growth, Environment and Resources Scrutiny Committee and the Monitoring Officer, the urgency procedure, and waiver of call-in procedure have been invoked to suspend the requirement to publish the decision on the forward plan for 28 days and subject the decision to a three day call-in period. These procedures have been invoked in order to meet critical timescales for the urgent procurement of these services. The decision was originally on the Forward Plan KEY/30AUG21/01, however, the decision was abandoned due to an incorrect value included within the Issue Details.

Decision due: Not before 29th Apr 2022 by Cabinet Member for Digital Services and Transformation

Lead member: Councillor Marco Cereste, Cabinet Member for Climate Change, Planning, Housing and Transport marco.cereste@peterborough.gov.uk

Lead director: Director Customer Service and Digital

Department: Customer and Digital Services

Contact: Jason Dalby, ICT Project Manager Email: jason.dalby@peterborough.gov.uk.

Consultation process

N/A

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

Decisions

Documents