Issue details

Contract for cloud-based services hosting the Council's server estate

With the approval of the Chairman of the Growth, Environment and Resources Scrutiny Committee, urgency, special urgency procedure, and waiver of call-in procedure have been invoked to suspend the requirement to publish the decision on the Forward Plan, to suspend the requirement to publish the decision for five days, and to waive the requirement for the decision to be subject to a three day call-in period. These procedures have been invoked in order to mitigate the impact of not renewing the contract as this would mean that staff would not be able to access critical business systems. Due to the exit of the Serco contract, changes in personnel and procurement responsibilities this contract was unfortunately not added to the forward plan. The overall strategy for how and where our infrastructure sits is currently being reviewed as part of our overall IT strategy and will ensure any future decision go through the appropriate process.

 

The Cabinet Member:

 

1.         Awarded the contract for the procurement of cloud-based services from Amazon Web Services UK Limited (AWS) through the G-Cloud - 12 Framework Agreement (RM1557.12 for the period 1st April 2021 to 31st March 2022 for a value of £730,000

2.         Authorised the Corporate Director: Resources to vary this Contract if the Council has to amend its detailed business requirements.

Decision type: Key

Reason Key: Expenditure or savings greater than £500,000;

Decision status: Recommendations Approved

Wards affected: (All Wards);

Notice of proposed decision first published: 24/05/2021

This decision will be taken under urgency procedures.

Reason for urgency:
With the approval of the Chairman of the Growth, Environment and Resources Scrutiny Committee, urgency, special urgency procedure, and waiver of call-in procedure have been invoked to suspend the requirement to publish the decision on the Forward Plan, to suspend the requirement to publish the decision for five days, and to waive the requirement for the decision to be subject to a three day call-in period. These procedures have been invoked in order to mitigate the impact of not renewing the contract as this would mean that staff would not be able to access critical business systems. Due to the exit of the Serco contract, changes in personnel and procurement responsibilities this contract was unfortunately not added to the forward plan. The overall strategy for how and where our infrastructure sits is currently being reviewed as part of our overall IT strategy and will ensure any future decision go through the appropriate process.

Decision due: 24 May 2021 by Cabinet Member for Digital Services and Transformation

Lead director: Sue Grace

Contact: Julian Patmore, Head of Service, IT and Digital Services.

Consultation process

As part of the decision, consultation was undertaken with the relevant Service leads within the Council, as well as the respective legal services for the Council.

Relevant Scrutiny Committee: Growth, Environment and Resources Scrutiny Committee

Decisions

Documents