Issue details

Award of Insurance Contract - MAR18/CMDN/113

The attached exempt annex is NOT FOR PUBLICATION in accordance with paragraph 3 of Schedule 12A of Part 1 of the Local Government Act 1972 in that it contains information relating to business and financial affairs, namely details of the prices submitted by unsuccessful bidders.

The public interest test has been applied to the information contained within the exempt annex and it is considered that the need to retain the information as exempt outweighs the public interest in disclosing it because to disclose it could prejudice the Council in any future procurement of these services.

 

With the approval of the Chairman of the Growth, Environment and Resources Scrutiny Committee Special Urgency and waiver of call-in procedures have been invoked to suspend the requirement to publish the decision for 5 days prior to publication, and to suspend the 3 day call-in period. This is because the contract is required to commence on 1 April 2018 and the letters of engagement will need to be issued prior to that to ensure that suitable adjustments can be made.

 

The Cabinet Member authorised the  award of a  new insurance contract  to Zurich Municipal for the annual sum of £727,337-06 (inclusive of insurance premium tax).  The contract will run from 1 April 2018 to 31 March 2023.

 

Decision type: Key

Reason Key: Expenditure or savings greater than £500,000;

Decision status: Recommendations Approved

Wards affected: (All Wards);

Notice of proposed decision first published: 18/08/2017

Reason for urgency:
This decision is urgent as the Council’s current insurance arrangements come to an end on 31 March 2018 and the new insurance contract has to be in place for 1 April 2018. Due to the length of the procurement process, unless the five working day consideration and the three day call in period is waived, the contract cannot commence from 1 April 2018 . This would leave the Council without insurance from that date until the contract could be put in place, which would leave the Council exposed to insurance claims.

The Council’s Monitoring Officer was made aware of the intention to use Special Urgency.

The Chairman of the Growth, Environment and Resources Scrutiny Committee agreed to waive the five day consideration and 3 day call in period.

Anticipated restriction: Part exempt  - View reasons

Explanation of anticipated restriction:
The attached exempt annex is NOT FOR PUBLICATION in accordance with paragraph 3 of Schedule 12A of Part 1 of the Local Government Act 1972 in that it contains information relating to business and financial affairs, namely details of the prices submitted by unsuccessful bidders.
The public interest test has been applied to the information contained within the exempt annex and it is considered that the need to retain the information as exempt outweighs the public interest in disclosing it because to disclose it could prejudice the Council in any future procurement of these services.

Decision due: 14 Mar 2018 by Cabinet Member for Resources

Lead member: Councillor David Seaton, Cabinet Member for Finance david.seaton@peterborough.gov.uk

Lead director: Acting Corporate Director Resources

Department: Resources

Contact: Steve Crabtree, Chief Internal Auditor 01733 Email: 384557,steve.crabtree@peterborough.gov.uk Email: steve.crabtree@peterborough.gov.uk Tel: 01733 384557.

Consultation process

Relevant internal and external stakeholders.

Relevant Scrutiny Committee: Growth, Environment and Resources

Decisions