Peterborough City Council

Home | On-Line Services | Site Map | Adv. Search | Help | Contact Us | News | Accessibility | Return to graphics mode
A-Z of Services | About Peterborough | Advice & benefits | Business | Community & living | Council & democracy | Education & learning | Environment & planning | Health & social care | Housing | Jobs and careers | Leisure & culture | Streets & transport
 
 
Calendar
Committees
Decisions
Forward plans
Library
Meetings
Outside Bodies
Parish Councils
Search documents
Statistics
Subscribe to updates
What's new
Your Councillors
Your MEPs
Your MPs
 

Agenda and minutes

Strong and Supportive Communities Scrutiny Committee
Tuesday 18th November, 2014 7.00 pm

Venue: Bourges/Viersen Room - Town Hall. View directions

Contact: Dania Castagliuolo, Governance Officer  Email: dania.castagliuolo@peterborough.gov.uk

Items
No. Item

1.

Apologies for Absence

Minutes:

No apologies were received.

 

2.

Declarations of Interest and Whipping Declarations

At this point Members must declare whether they have a disclosable pecuniary interest, or other interest, in any of the items on the agenda, unless it is already entered in the register of members’ interests or is a “pending notification “ that has been disclosed to the Solicitor to the Council.

Members must also declare if they are subject to their party group whip in relation to any items under consideration.

 

Minutes:

There were no declarations of interest.

3.

Call In of any Cabinet, Cabinet Member or Key Officer Decisions

The decision notice for each decision will bear the date on which it is published and will specify that the decision may then be implemented on the expiry of 3 working days after the publication of the decision (not including the date of publication), unless a request for call-in of the decision is received from any two Members of a Scrutiny Committee or Scrutiny Commissions..  If a request for call-in of a decision is received, implementation of the decision remains suspended for consideration by the relevant Scrutiny Committee or Commission.

 

Minutes:

There were no requests for Call-in to consider.

 

4.

Portfolio Progress Report from Cabinet Member for City Centre Management, Culture and Tourism pdf icon PDF 127 KB

Minutes:

The report was introduced by the Cabinet Member for City Centre Management, Culture and Tourism to provide Members with a progress report in relation to matters relevant to this Committee.

 

The Council’s Constitution set out the responsibilities of the Cabinet Member, including:

 

·         Commercial Operations, including city centre management and tourism

·         Culture and Leisure

·         Vivacity

 

These responsibilities fell under the remit of the Strong and Supportive Communities Scrutiny Committee, other responsibilities.

 

 

Key points highlighted within the report were as follows:

 

·         Commercial Operations

·         Tourism

·         Markets

·         City Centre Management

·         Parking

·         CCTV

·         Culture and Leisure (Sports Strategy)

·         Review of Libraries and Community Centres

·         Culture Strategy

·         Vivacity Contract

·         Sports

·         Arts

·         Heritage, Libraries and Archives (HLA)

 

Members were asked to scrutinise the progress made on the aspects of the Cabinet Member’s portfolio relevant to the Committee by providing challenge where necessary and to suggest ideas and initiatives to support the continued delivery of priorities within that portfolio.

 

Observations and questions were raised around the following areas:

 

·         Members requested information on the long term plans for the City Market. The Assistant Director for Commercial Operations responded that there were no plans to relocate the market, just develop it.

·         Members were concerned that the rise in the city’s car parking charges would discourage people from using the city centre. Members were informed that the car parking charges had not been increased for a number of years, therefore, it needed to be balanced out.

·         Members queried whether bowls and tennis courts were within the remit of Vivacity, as there were plans to reduce their use. The Culture and Leisure Partnership Manager responded that the Bowls club was not within the contract although, Vivacity were looking to put in a bid for it.

·         Members were concerned that the War Memorial event in Peterborough was not very well attended. The Assistant Director for Commercial Operations responded that there had been a whole day dedicated to commemorate World War 1. The idea was to mark the occasion and not to attract thousands of people to the memorial.

·         Members commented that Vivacity had performed very well under the current economic climate although, they did not feel they were open and transparent enough. The Culture and Leisure Partnership Manger responded that Vivacity had a standing item on the Strong and Supportive Communities Scrutiny Committee agenda. All of the advertisements for trustees were public. There was also an open email policy in place.

·         Members commented that CCTV was one of the greatest assets Peterborough had, they made people feel safer.

·         Members expressed concern for the future of the City Market and queried what the plans were. The Assistant Director for Commercial Operations responded that the new Market Development Manager was putting together a strategic plan for the City Market and suggested he was invited back to scrutiny once the plan had been drafted.

·         Members asked if there was going to be any investment in to the City Market. Members were advised that this would be decided once there was understanding of the needs of the  ...  view the full minutes text for item 4.

5.

Review of the Consultation Results from Libraries and Community Centres pdf icon PDF 93 KB

Additional documents:

Minutes:

The Culture and Leisure Partnership Manager introduced the report for the Committee to review the responses to the public consultation on libraries and community centres and to review the proposed approach to supporting community centres in future, to secure a sustainable network of effective and efficient centres.

 

An eight week consultation was carried out between 4 August and 26 September 2014 to understand which libraries and community centres people used around Peterborough, when and how often they used them and what they used them for. In total 5,110 responses were received during the consultation period.

 

The Council also consulted with all parish councils and clerks, registered community and resident groups, voluntary sector partners such as the disability forum, Peterborough Citizens Advice Bureau and MP’s.

 

In addition the Council met with the management committees of community centres to gather information about what the centres were used for, how they were managed, which sections of the community used them and when they had activities available. In total 91% of the community centres participated in the fact finding exercise.

 

The Committee was asked to note and comment on the report.

 

Observations and questions were raised around the following areas:

 

·         Members queried whether community centres were going to close. The Culture and Leisure Partnership Manager responded that the Council was looking to retain the majority of sustainable community centres.

·         Members suggested that a forum was created where community centres shared best practice and that the Council offered businesses a plan for best practice.

·         The Culture and Leisure Partnership Manager advised Members that comprehensive details for each building were required before any decisions on the community centres were made. The key principal was to discover if the building was fit for purpose, this work would not be complete until 2015. Most community centres had been visited to gain ideas on how the Council could support them. Closure of the buildings was not the Council’s main priority.

·         Members commented that they felt uncomfortable with the words ‘fit for purpose’. Members were reassured that the Council was keen to ensure that consultations and evaluations were carried out properly and sensitively. This was reflected by the amount of time allocated to these consultations. It was very important to be completely transparent with the community groups.

·         Members queried at what point was the Council going to engage with community centre representatives. Members were informed that the community centre representatives had already been sent the consultation results and presentations had been delivered to them, including the options.

·         The Cabinet member for City Centre Management, Culture and Tourism advised the committee to pass on her details to anyone who had any queries with reference to community centres.

·         Members queried whether the Central Library was going to be relocated. The Strategic Partnerships Manager responded that there were currently no plans to relocate the Central Library.

·         Members queried how savings were going to be made. The Culture and Leisure Partnership Manager responded that this had not yet been decided. The Council were going  ...  view the full minutes text for item 5.

6.

Safer Peterborough Partnership Plan - Priority 1 - Addressing Crime by Tackling Offending and Priority 3 - Building Stronger and Safer Communities pdf icon PDF 336 KB

Minutes:

The report was introduced by the Head of Safer, Stronger, Supportive Communities to provide Members with an overview of performance and activity by the Safer Peterborough Partnership (SPP) and its constituent responsible and cooperating authorities in relation to Priority 1 and 3 of the 2014 – 2017 Safer Peterborough Partnership Plan.

 

The Committee was asked to note the content of the report and apply the appropriate scrutiny to its content.

 

Observations and questions were raised around the following areas:

 

·         Members Queried why the figures for hate crime had risen. The Head of Safer, Stronger, and Supportive Communities responded that this could be due to the victims of hate crime having more confidence to report it than before.

·         Members commented that more work was required in order to gain trust from people with learning difficulties. The Police and Crime Commissioners Outreach Worker advised the Committee that she had been going in to schools to deliver sessions on hate crime.

·         Members were concerned that there had been various incidents which had occurred which had led people from ethnic minorities to have no confidence in the police. The Head of Safer, Stronger and Supportive Communities responded that there was a voluntary scheme in place which fed back the community voice to the police.

·         Members queried how the police were going to interact with young people now that all of the budget cuts had been made. The Head of Youth Offending Service and leaving care responded that there were a number of projects supported by the police which were run for young people of mixed ethnicity, including activities such as boxing and football. The Police and Crime Commissioner’s Outreach Worker commented that they were in to the third week of the volunteer police cadets. Twenty five percent of the police cadets were made up of vulnerable young people. This project was being fully supported by the constabulary and aimed to break down barriers with young people.

·         Members queried what the selection criteria was for the police cadets. Members were informed that there was no specific selection criteria in place at present. It worked on a first come, first served basis.

·         Members commented that it would be useful for Peterborough to introduce voluntary community wardens.

·         Members commented that it would be good for Councillors to work alongside the Police as they were often unaware of issues within their wards. The Head of Safer, Stronger, Supportive Communities informed Members that there was a new model commencing where daily briefs with partners would occur and the objective was to identify priorities and feed back to the Community.

·         Members queried whether support was offered to both the victim and perpetrators families following a case of Child Sexual Exploitation. The Head of Youth Offending Service and Leaving Care responded that support was offered to the families of both.

 

ACTON AGREED

 

The Committee agreed for the Head of Community and Safety Services to circulate examples of where the Youth Offending Service has successfully brought young offenders back in to the  ...  view the full minutes text for item 6.

7.

The Connecting Families Programme pdf icon PDF 76 KB

Minutes:

The Intelligence Manager introduced the report to update the Committee on the current phase of the Connecting Families Programme and proposals for the expanded programme, planned for implementation in 2015.

 

The Connecting Families Programme was the name given in Peterborough to the national Troubled Families Programme. Troubled families were those that had problems and often caused problems to the community around them, putting high costs on the public sector. In December 2011, the Prime Minister launched a new programme to turn around the lives of 120,000 troubled families in England by 2015.

 

Members were asked to scrutinise the progress made on the Connecting Families Programme by providing challenge where necessary and to suggest ideas and initiatives to support the continued delivery of priorities within the programme.

 

Observations and questions were raised around the following areas:

 

·         Members queried what happened in the event that a family could not be turned around. The Intelligence Manager responded that they would always try to turn families around, some were very challenging and they would be signposted to other services which could offer them more support.

·         Members queried what was meant by ‘turn around’. Members were advised that this referred to reducing crime and anti-social behaviour, as well as getting parents back in to work and children back in to school.

·         Members commented that the work achieved by the Connecting Families Programme in Peterborough was tremendous and long overdue.

 

ACTION AGREED

 

The Committee noted the report.

 

 

8.

Scrutiny in a Day - One Year on pdf icon PDF 79 KB

Minutes:

The Assistant Director for Communities and Targeted Services introduced the report to update the Committee on proposals for reviewing the joint Scrutiny in a Day event on the impacts of welfare reform.

 

The Committee was asked to agree to hold a further joint scrutiny event on 9 January 2015 to review the progress made against the lines of enquiry developed at the Scrutiny in a Day event.

 

ACTION AGREED

 

The Commission noted the report and agreed to the proposal of a further joint scrutiny event.

 

 

9.

Forward Plan of Executive Decisions pdf icon PDF 51 KB

Additional documents:

Minutes:

The Committee received the latest version of the Council’s Forward Plan of Executive Decisions, containing key decisions that the Leader of the Council anticipated the Cabinet or individual Cabinet Members would make during the course of the forthcoming month.  Members were invited to comment on the Plan and, where appropriate, identify any relevant areas for inclusion in the Committee’s work programme.

 

ACTION AGREED

 

The Committee noted the Forward Plan of Executive Decisions and agreed to receive a briefing note on the following key decision:

 

·         Fit to Rent Scheme

 

10.

Work Programme pdf icon PDF 75 KB

Minutes:

Members considered the Commission’s Work Programme for 2014/15 and discussed possible items for inclusion.

 

AGREED ACTION

 

Members noted the work programme for 2014/2015

 

11.

Date of Next Meeting

14 January 2014.

Minutes:

The Chairman advised that the next date of the Meeting for Strong and Supportive Communities Scrutiny Committee was due to be held on Wednesday, 14January 2014.

 

 

 

 
Peterborough City Council. Town Hall, Bridge Street, Peterborough, PE1 1HF - (01733) 747474
 
Return to graphics mode