Venue: Council Chamber - Town Hall. View directions
Contact: Mark Emson, Electoral Services Officer Email: mark.emson@peterborough.gov.uk
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Apologies for Absence Minutes: Apologies for absence were received from:
Councillor McKean Brenda Stanojevic, Clerk to Eye Parish Council Dick Talbot, Clerk to Maxey Parish Council Councillor Martin Witherington, Thornhaugh Parish Council Helen Edwards, Solicitor to the Council Kim Sawyer, Head of Legal Services Mark Emson, Electoral Services Officer |
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Minutes of the Meeting Held on 30 August 2012 PDF 60 KB Minutes: The minutes of the meeting held on 30 August 2012 were agreed as a true and accurate record. |
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Update from 2012 Parish Conference - Looking at planning in villages
differently Minutes: Adrian Chapman, Head of Neighbourhood Services gave a presentation on the outcomes from the 2012 Parish Conference. The key points raised were:
Feedback from each of the sessions was:
Session 1: Localism
Session 2: Planning
Session 3: Shared Services
Session 4: Open Discussions
Actions were now being developed to move this work forward. Phase 1 actions were:
Simon Machen, Head of Planning, Transport and Engineering gave an update on the planning pilot. Four of the parish councils had formed a working group and were currently looking at neighbourhood planning. The forthcoming Community Infrastructure Levy (CIL) would entail 15% of CIL income going to parished areas and where there was a neighbourhood plan in place that figure would be 25%
Two officers had been allocated to work on this area.
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Re-launch of Parish Liaison - Purpose, Aims, Frequency Minutes: Adrian Chapman advised that the council wanted to hear what parish councils wanted from this meeting. The council saw it as being regular, open, honest and strategic, supported by a long term agenda plan. Terms for Reference for the meeting would be developed detailing everybody’s responsibilities.
Councillor Hiller stated that he wanted to encourage more parish councillors to attend this meeting. This meeting would be far more effective in a strategic way and would react to issues the parish councils had.
Councillor Dobson advised that he believed that the neighbourhood committees were undemocratic with decisions only taken by city councillors. It would be important to ensure that parish councillors attended this meeting equally with officers as it was a two way process.
Adrian Chapman advised that the working group would develop an agenda planning role. The council’s Governance Team had experience around deadlines and submission of items. Task and Finish groups could be used when necessary to look at particular items in depth. A possible agenda plan could include consultation on the council’s budget, bringing plans and strategies at a formative stage to ensure early involvement and holding open forums. Other items suggested included Peterborough’s energy policy and strategy; and flood prevention and disaster management – how do parishes fit in with disaster management.
Councillor Kavanagh highlighted an issue with discrepancies in recent planning consultations. Councillor Hiller asked for examples to be given to Simon Machen outside of the meeting and he would take them back and provide full feedback.
Ian Dewar advised that how to respond better to planning would be helpful as not all parishes fully understood the planning system. Simon Machen advised that planning officers did often visit parish councils to deliver some bespoke training. Ian advised that CPALC did put on training but it would be helpful to link up with someone from planning.
Carrie Denness, Senior Solicitor advised that a high level of queries were being submitted from parish councillors around Disclosable Pecuniary Interests (DPI). Councillors were reminded that any queries about the Code of Conduct and DPIs should be referred to the relevant parish clerk in the first instance for advice.
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