Venue: Bourges/Viersen Room - Town Hall
Contact: Karen S Dunleavy; Democratic Services Officer
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Apologies for Absence Minutes: Apologies for absence were received from Councillor Over, Councillor Harper was in attendance as a substitute.
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Declarations of Interest At this point Members must declare whether they have a disclosable pecuniary interest, or other interest, in any of the items on the agenda, unless it is already entered in the register of members’ interests or is a “pending notification “ that has been disclosed to the Head of Legal Services.
Minutes: There were no declarations of interest. |
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Minutes of the Meeting Held on 8 February 2016 PDF 67 KB To approve the minutes of the meeting held on 8 February 2016 Minutes: The minutes of the meeting held on Monday, 8 February 2016 were approved as an accurate and true record.
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Risk Management: Strategic Risks PDF 80 KB To receive an update on the strategic risks for the Council.
Additional documents:
Minutes: The Head of Resilience introduced the report to Audit Committee Members, as a planned report on Risk Management.
Key points highlighted included:
The Head of Resilience, responded to comments and questions raised by Members. A summary of responses included:
The Committee:
Note the latest Risk Management Report.
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Outcome of the Code of Conduct Review PDF 81 KB Additional documents:
Minutes: The Director of Governance introduced the report to Audit Committee Members, which sought a recommendation for an appropriate Code of Conduct (CoC) for the Council to adopt. Members of the Committee also received tabled comments from Elected Members outlining their preferred option.
The Committee was asked to review the three options as its preferred Code of Conduct for Members and select the appropriate Code to recommend for adoption at the Annual Council meeting:
a) Option 1 - the existing Code of Conduct with a minor amendment on other interests at paragraph 9.2; b) Option 2 – the amended Code of Conduct based on the Local Government Association model; and c) Option 3 – The amended Code of Conduct based on the Department of Communities and Local Government (DCLG) model.
The Director of Governance, responded to comments and questions raised by Members. A summary of responses included:
A motion was proposed and seconded to recommend the DCLG Code of Conduct for recommendation to Council for adoption. The motion was carried, three in favour, two against, one abstention and two no votes.
The Committee:
Agreed that option 3, the Department for Communities and Local Government (DCLG) model would be recommended to Council for adoption.
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Internal Audit: Draft Internal Audit Plan 2016 / 2017 PDF 88 KB To receive and approve the Internal Audit Plan 2016 / 2017.
Additional documents:
Minutes: The Chief Internal Auditor introduced the report to Audit Committee Members, which outlined the Draft Internal Audit Plan 2016/2017, which had been in line with the Committee’s agreed Work Programme for 2015/2016.
Key points highlighted included:
The Chief Internal Auditor, responded to comments and questions raised by Members. A summary of responses included:
The Cabinet Member for Resources suggested that audit support in terms of the integration of the Digital Strategy was considered by the Audit Committee.
The Committee:
Examined the draft Internal Audit Plan for 2016 / 2017 and:
1. Identified any areas for further consideration; 2. Approved the draft Audit Plan and Audit Strategy; 3. Noted the contents of the Internal Audit Charter; 4. Noted the contents of the Code of Ethics; and 5. Noted the performance indicators set for the service.
The Committee Also Agreed:
That the Chief Internal Auditor would arrange a meeting between the Audit Committee Chair, Cabinet Member for Resources and the Chief Internal Auditor to discuss the specific technical skills and resources required in order to undertake ICT audits to ensure that projects were fully integrated and in line with the Digital Strategy.
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Draft Annual Audit Committee Report PDF 79 KB To receive and approve the Draft Annual Audit Committee Report prior to submission to Council.
Additional documents: Minutes: The Director of Governance introduced the report to Audit Committee Members, which outlined the work of the Audit Committee over the municipal year 2015/2016.
The Committee:
Approved the draft Annual Audit Committee report for submission to Council.
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Account and Audit Regulations 2015 PDF 95 KB Issues emerging from the Account and Audit Regulations 2015 Minutes: The Chief Internal Auditor introduced the report to Audit Committee Members, which outlined the implications of the changes to the Audit and Accounts Regulations 2015. The changes were due to be effective from Financial Year 2017/2018.
Key points highlighted included:
The Chief Internal Auditor, responded to comments and questions raised by Members. A summary of responses included:
The Committee:
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Use of Regulation of Investigatory Powers Act 2000 (RIPA) The Committee is asked to NOTE that there have been no RIPA authorisations in this quarter.
Minutes: The Committee noted that there had been no RIPA authorisations in this quarter.
The Committee:
Agreed that a guidance note would be provided to Audit Committee Members, which would outline when an application could be made for the use of Regulation of Investigatory Powers Act 2000 (RIPA).
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Approved Write-Offs Exceeding £10,000 The Committee is asked to NOTE that there have been no approved write-off amounts to report since 8 February 2016, which exceed the Council’s Financial Regulation threshold of £10,000.
Minutes: The Committee noted that there had been no write-offs for the Council exceeding £10,000.
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