Decision details

The Cabinet Member: 

1.     Approved Peterborough City Council awarding a contract to Liquidlogic Ltd for the provision of its Education IT System from 1st September 2024 for a period of 5 years (with the option to extend for a further 2 years).  The estimated value of the total 7-year contract period is approximately £1,047,605 (CPI included, VAT is not included).

2.     Delegated authority to the Service Director - Education to decide whether to invoke the extension period for the contract following the initial contract term and in accordance with the contract provisions.?

PCC currently use different systems and processes to meet their statutory obligations for Education, including Capita One, Access Group Synergy and NCC Wizard. The move to Liquidlogic would put the child record in a single system across the Education service, reducing the risks around data being in more than one place.  In addition, the database is shared with the Children’s Social Care system, improving the opportunities to have a single view of the child. 

The proposed solution offers advanced technical solutions including two-way digital engagement for schools/providers, professionals and parents. 

Do nothing:  this would leave the Education services using existing systems, with the limitations described above.  This option has been rejected because: 

·         The opportunity to have a single view of the child would be missed and the potential for reducing administrative burdens 

·         An integrated single new system can improve safeguarding through appropriate information sharing 

·         A new system will remove data duplication and reduce the risk of data protection incidents 

·         The current contract cannot be extended indefinitely 

·         The current system is not cloud-based, incurring significant additional server-associated costs. 

·         The net savings from introducing the new system are already built into the MTFS from 24/25 and this saving would be at risk if the new system is not implemented.  These savings are based solely on the software itself and do not include the other benefits that will be achieved by the introduction of the new system.

None

None.