Decision details

1.     Approve the contract award of the IT solution supporting most services via the CCS VAS framework to NEC (supplier of I@W) with commencement date 30^th April 2024 for a five-year contract period and two optional one-year extensions. The estimated total contract value is £632,037. 

2.     Authorise the early termination of the current contract with NEC for this system with effect from 30 April 2024.  This contract is due to expire on 29th April 2024 and its early termination shall enable alignment with the newly procured solution. Early termination is by way of mutual agreement between the Council and supplier and of no cost to the Council. 

The reason for this recommendation is that the current contract for this is due to end in April 2024, and with the current solution now being un-supported, a new solution would be required. The proposed recommendation would provide a cloud-based solution, which makes it more secure against cyber-attacks, as well as supporting the IT Strategy of moving towards cloud-based solutions. 

Go out to market to seek a replacement solution via a competitive tender or mini competition. Change of solution would have a disproportionate impact on service delivery, as the solution is embedded into approx 50 services, with several million records managed within it. 

Keep current system which is fast becoming unfit for purpose. Not an option, as we required a supported solution. 

None.