Decision details

Education IT System Award – JAN24/CMDN/75

Decision Maker: Cabinet Member for Children’s Services

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

The Cabinet Member:  

 

1.      Approved Peterborough City Council awarding a contract to Liquidlogic Ltdfor the provision of its Education IT System from 1stFebruary2024 for a period of 5years (with the option to extend for a further 2 years) The estimated value of the total7-year contract period is approximately £1,047,605 (CPI included, VAT is not included). 

 

2.      Delegated authority to the Service Director - Education to decide whether to invoke the extension period for the contract following the initial contract term and in accordance with the contract provisions.? 

 

Reasons for the decision:

PCC currently use different systems and processes to meet their statutory obligations for Education. The move to Liquidlogic would put the child record (largely) in a single systemacross the Education service, reducing the risks around data being in more than one place. 

 

The proposed solution offers advanced technical solutions including two-way digital engagement for schools/providers, professionals and parents. 

 

Alternative options considered:

Do nothing:  this would leave the Education services using existing systems, with the limitations described above This option has been rejected because: 

 

·        The opportunity to have a single view of the child would be missed and the potential for reducing administrative burdens 

·        An integrated single new system can improve safeguarding through appropriate informationsharing 

·        A new system will remove data duplication and reduce the risk of data protection incidents 

·        The current contract cannot be extended indefinitely and the current system is not cloud-based, incurring significant additional server-associated costs. 

·        The net savings from introducing the new system are already built into the MTFS from 24/25 and this saving would be at risk if the new system is not implemented These savings are based solely on the software itself and do not include the other benefits that will be achieved by the introduction of the new system.

 

Interests and Nature of Interests Declared:

None.

Background Documents:

None.

Publication date: 22/01/2024

Date of decision: 22/01/2024

Effective from: 26/01/2024

Accompanying Documents: