Decision details

The Cabinet Member is recommended to authorise the award of a place on the new Frameworkfor Care & Repair Works & Services to the successful contractors who have submitted tenders.  The Framework Agreement is due to commence on 1 January 2023 for a contract period of 3 years to 31 December 2025 with an option to extend for a further two 12-month periods – the first extension year until 31 December 2026 and a second extension year to 31 December 2027.  

Failure to provide disabled facility grant funded adaptations and aids and adaptations or failure to complete them in a timely manner, can result in accidents, falls andinjuries and, in the most serious cases, fatalities. Delays result in individuals needing morehome care, postpone hospital discharge and increase the number of untimely moves intofull time care. Delay can lead to disabled adults and children experiencing increased pain,increased anxiety and a deterioration in physical/mental health. The Council could beconsidered culpable for a delay or failure in delivery which could result in complaints,challenges, Ombudsman involvement and legal proceedings. Disabled adaptations are a very importantpreventative measure which results is huge saving for health and social care services. 

Extend the current framework for the final year. Following two uplifts and shortage of contractors it was decided to procure a fully refreshed Framework for 3 Lots, a separate Framework for specialist deep cleaning and decluttering services and to opt for a DPS for the more complex work (major adaptations) in order to give us the greatest flexibility. 

To do nothing. This is not appropriate as the Council has a statutory duty in relation to the delivery of mandatory Disabled Facilities Grants. 

Establish a DPS for all Lots.  This was disregarded as it would mean mini competitions for the lower value, less complex but high-volume works, such as level access showers.  This would place a substantial burden on Care & Repair officers and their ability to spend the annual capital programme.  By having schedule of rates and an efficient call off process for this type of work means we can directly award contracts and maintain the required through put levels. 

Tender the jobs individually. This would result in several hundred smaller tenders duringthe proposed framework period and has huge resource implications for the Council. Thiswould lead to potential delays and increased costs. 

Discontinue using a framework and tender the works and services to one contractor. Thiswould potentially reduce the capacity and flexibility that a framework, and potentially a DPS, offers the Council. 

There were none.

Housing Renewals Policy 2021 - 2024