Decision details

Purchase of new Fleet and Plant for Environment Base Services – FEB21/CMDN/79

Decision Maker: Cabinet Member for Waste and Street Scene

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


The Cabinet Member for Waste, Street Scene and the Environment:


1.    Considered and approved the release of capital funding from the capital programme to the value of £14 million to fund the purchase of new vehicles and plant to be used by Peterborough Limited (PL) in the delivery of certain services on behalf of the Council.


2.    Approved the commencement of the procurement process for new vehicles and plant, the outcome of which may lead to an award to more than one successful bidder and the amendment, where necessary of the hire agreement relating to the existing vehicles and plant under the Operational Services Agreement (OSA); and


3.    Considered and approved amendments to the OSA in relation to the General Data Protection Regulations (GDPR).

Reasons for the decision:

The current fleet and plant being used to deliver environment services are reaching the end or have surpassed their economic life. Maintenance costs have significantly increased, which has also increased down time during which the vehicles are not in productive use.

The proposed new fleet is programmed to last until 30/05/2029, to be co-terminus with the end of the OSA initial contract term. This will also enable a non-diesel fleet to be implemented at this time to meet the Council’s carbon commitment to have no diesel vehicles by 2030.

The Council will procure the entire fleet as it has access to a wide range of procurement frameworks which is anticipated to give best value for money and also allows the Council to retain ownership of the vehicles in case there is ever cause to step in and operate these services under the terms of the OSA.

The update to the GDPR clause in the OSA will ensure the contract is fully compliant with the laws and regulation surrounding GDPR.


Alternative options considered:

It was considered as to whether options to lease vehicles on a short or long term basis should be used. This was rejected as the business cases for each area showed that this would be a more expensive option for service delivery (See Appendix A).

Investigations into purchasing electric vehicles are ongoing and will be pursued if economically viable.

Not updating the GDPR clause in the contract would be in breach of GDPR

Interests and Nature of Interests Declared:


Background Documents:

Publication date: 18/02/2021

Date of decision: 18/02/2021

Effective from: 24/02/2021

Accompanying Documents: