Decision details

Approval to award six contracts that make up the Community Short Breaks portfolio - DEC18/CMDN/71

Decision Maker: Cabinet Member for Children's Services

Decision status: Recommendations Approved (subject to call-in)

Is Key decision?: Yes

Is subject to call in?: Yes


The Cabinet Member for Children's Services:


1.    Approved the award of the following contracts which will make up the portfolio of Community Short Break services. These contracts will commence 1st April 2019 and will last for a period of three years with the option to extend up to 24 months. The total value of the contracts is £325,000 per year.


·         Service A1 - Large Groups 7-11 years (Vivacity)

·         Service A2 - Large Groups 7-11 years (Circles Network)

·         Service B1 - Large Groups 11-19 years (Vivacity)

·         Service B2 - Large Groups 11-19 years(Circles Network)

·         Service C - Small Groups 7-11 years (Circles Network)

·         Service D - Small Groups 11-19 years (Circles Network)

·         Service E - One to One Support (Circles Network)

·         Service F - Sleep Management Programme (Scope)


2.    Authorised the Corporate Director of People & Communities to extend the contracts for a further period of up to 24 months at a cost agreed at the tender stage, plus any variations during the initial term of the contract should Peterborough City Council (PCC) exercise the option to extend.

Reasons for the decision:

The proposed approach with support PCC in meeting its statutory duty to meet the assessed needs of CYP with disabilities.


The Community Short Breaks tender was carried out in compliance with the Public Contract Regulations 2015 and in line with PCC Contract Regulations; further details are set out below.


Alternative options considered:

There were no alternative options considered.

Interests and Nature of Interests Declared:


Background Documents:


Publication date: 24/12/2018

Date of decision: 24/12/2018

Date comes into force if not called in: 05/12/2018

Call-in deadline date: 04/12/2018

Accompanying Documents: