Decision details

Print Managed Services - SEPT16/CMDN/59

Decision Maker: Cabinet Member for Resources

Is Key decision?: Yes

Is subject to call in?: Yes


The attached annex is NOT FOR PUBLICATION in accordance with paragraph (s) 3 of Schedule 12A of Part 1 of the Local Government Act 1972.


The Cabinet Member awarded a contract to Konica Minolta Business Solutions (UK) Ltd for the Managed Print Services Provision (Multi-Functional Devices (MFD’s) for a period of up to three years from 1st November 2016 with the option to extend by a further year, for a sum of £281,179.00 per annum (initial three year period £843,537.00, or £1,124,716.00 if the option to extend by a further year is taken up).

Reasons for the decision:

The reasons for recommendation are outlined in the benefits section in section 1.5 above, notably to rationalise the print asset base, reduce cost to the Council and rationalise the number of suppliers.

Alternative options considered:

Do nothing: Discounted on the basis that the Council requires MFD’s and print provision.


Consider other options: Consideration was given to purchasing MFD’s and printers through the contract rather than leasing them. This was discounted on the basis that there was no advantage in making the capital investment and that there is no flexibility provision in a changing property portfolio.


Interests and Nature of Interests Declared:


Background Documents:


Publication date: 27/09/2016

Date of decision: 27/09/2016

Effective from: 01/10/2016

Accompanying Documents: