Decision details

The Cabinet Member authorised the award of a framework contract for the installation of disabled facility grant adaptations in domestic properties, for a two year period commencing on 30^th November 2014 with an option to extend for a further one year to the following contractors.

Allworks Home Improvements Ltd

BSG Property Services Ltd

Casbon Building Services

Gaswise Services Ltd

Morley Building Service Ltd

Nadeem Construction Ltd

PFS Builders & Contractors

Trevor Benton Construction Ltd

The contract value is estimated at £2,400,000 for the initial and extended contract period.

Peterborough City Council has a statutory responsibility to provide Disabled Facility Grants (The Housing Grants Construction & Regeneration Act 1996 c.53). There are also several Government and Practitioner guidance Manuals that give indicative delivery times. Failure to provide disabled facility grants adaptations, completing them in a timely manner can result in accidents, falls, and injuries and in the most serious cases fatalities. Delays result in individuals needing more home care, postpone hospital discharge, and increase the number of untimely moves into full time care. Delay can lead to disabled adults and children experiencing increased pain, increased anxiety and a deteriorations in physical /mental health. The Council could be considered culpable for a delay or failure in delivery which could result in complaints, challenges, Ombudsman involvement and legal proceedings.

The previous schedule of rates framework has operated successfully for several years. Care & Repair’s performance is in the top quartile nationally. The Agency has received multiple national awards in recognition of its performance. The previous framework has been a significant factor contributing to the Agency’s success and it’s 99%+ satisfaction rates.

The tender process was in line with the Council’s contract rules to develop a new framework to replace the expired framework. It will refresh the contractors, show best value, provide additional capacity and maintain standards.

The disabled adaptations are a very important prevention work which results is huge saving for health and social care services.

Extend the current contract again:

The contract has already been extended. A further extension is not acceptable.

Do nothing:

Not appropriate as the Council has a statutory duty in relation to the works.

Tender the jobs individually.

This would result in several hundred additional tenders during the proposed contract period and has huge resource implications for the Council and its contractors. It would lead to delays specifically in respect to the tender period. It may lead to increased prices paid, in addition to increased costs.

Discontinue using a framework and tender all the work to one contractor:

This would potentially reduce capacity and flexibility. The ability to deal with delivery problems would be reduced. Relying on a single contractor potentially increases risk on the Council in its ability to meet its duties.  

None.

Prequalification questionnaire

Invitation to tender