Decision details

Children's Social Care and Early Help IT System Procurement 2023 – MAY23/CMDN/121

Decision Maker: Cabinet Member for Skills, Education and Children's Services'

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

The Cabinet Member is recommended to:  

 

1.    Approve the contract award of the IT solution supporting Children’s Services via the Data and Application Solutions Framework agreement (RM3821) Lot 3c to LiquidLogicwith commencement date 1 May 2023 for a five-year contract period and two optional one-year extensions.  The estimated total contract value is £1.5million. 

 

2.    Authorise the early termination of the current contract with LiquidLogicfor this system with effect from 30 April 2023.  This contract is due to expire on 2 August 2023 and its early termination shall enable alignment with the newly procured solution. Early termination is by way of mutual agreement between the Council and supplier and of no cost to the Council. 

 

Reasons for the decision:

To ensure the stability of a service facing significant delivery challenges, and to ensure the continued value provided by the previous and current investment for a longer-term contract period. 

Alternative options considered:

Go out to market to seek a replacement solution via a competitive tender or mini-competition, however the DAS RM3821 Framework is designed to provide software-led technological solutions whilst also offering a compliant and regulated route to market for public sector organisations.   

 

Not to terminate early the current contract, however, this was discounted due to the imminent expiry of the DAS RM3821 Framework and requirement to procure a longer-term solution under this public framework which offers value for money.  

 

Interests and Nature of Interests Declared:

There were none.

Background Documents:

There were none.

Publication date: 18/05/2023

Date of decision: 18/05/2023

Effective from: 24/05/2023

Accompanying Documents: