Decision details

Joint Working Arrangement Between Peterborough City Council and Cambridgeshire County Council - Annual Review, Exit Protocol and Procurement Protocol - JAN23/CAB/71

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Purpose:

The purpose of this report was to consider outcomes of an annual review of the JWA arrangements between Peterborough City Council and Cambridgeshire County Council (CCC) and to seek approval of the recommended modifications to the JWA subsequent to that review. The report is being presented to Cabinet in accordance with the JWA’s governance arrangements set out within the agreement at Schedule 8, whereby the overarching governing body for the programme is the Leader and Cabinet.

 

Decision:

Cabinet considered the report and RESOLVED to:

 

1.    Note the Joint Working Agreement’s Annual Review of 2022;

2.    Approve the inclusion of the agreed Exit Protocol into the Joint Working Agreement; and

3.    Approve the inclusion of the agreed Procurement Protocol into the Joint Working Agreement.

 

Reasons for the decision:

The JWA’s annual review had considered the operation and effectiveness of the joint working arrangements between the Council and CCC. A series of recommended changes had been considered and agreed by members of the Shared Services Governance Group to reflect correct and up to date procedure which would govern the way in which the Council and CCC work together.

 

The Exit Protocol set out the more detailed processes required where there was a termination of either the JWA, or part of the JWA, or a Combined Team, or a Shared Post. This standardised the procedures required upon termination. The level of detail required should be reasonable but as a minimum should provide the procedures and responsibilities necessary for (i) an orderly and effective transfer of the Services falling within the JWA or part of the JWA or the Combined Team and (ii) the achievement of the Exit Protocol’s objectives. This should include, amongst other things, an outline timetable and schedule of responsibilities and other critical criteria for effecting the orderly hand-over of the Services falling within the scope of the JWA or part of the JWA or Combined Team or Shared Post(s).

 

The decision making in respect of joint procurements was not currently within the scope of the JWA, therefore, to ensure consistency of process within all joint procurements and commissions, the Procurement Protocol should outline the procurement and legal considerations to be made and a solution to how this process may effectively be managed by both the Council and CCC.

 

Alternative options considered:

To not vary the JWA to incorporate changes as recommended by the Shared Service Governance Group. This was rejected as it was an obligation of the JWA’s operation that an annual review of the JWA arrangements should be completed for the purpose of evaluating the operation and effectiveness of the arrangements.

 

Interests and Nature of Interests Declared:

None.

Background Documents:

Joint Working Agreement between PCC and CCC dated 20 February 2019.

Publication date: 16/01/2023

Date of decision: 16/01/2023

Decided at meeting: 16/01/2023 - Cabinet

Effective from: 20/01/2023

Accompanying Documents: