Decision details

Award of contract for the refurbishment of Town Hall North - APR20/CMDN/98

Decision Maker: Cabinet Member for Strategic Planning and Commercial Strategy and Investments

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


The Cabinet Member:


1. Authorised the main refurbishment works of the Town Hall North to enable the letting of the space to Cambridgeshire & Peterborough NHS Foundation Trust (CPFT) up to the total value of the budget sum of £5,089,241.73 .


2. Authorised the Council to award the design and build contract to RG Carter (Cambridge) Ltd.


3. Authorised the Director for Legal and Governance, or delegated officers, to enter into any other legal documentation on behalf of the Council in relation to this matter.

Reasons for the decision:

To enable the letting of the vacated Town Hall North to an external organisation. This will generate income for the council to offset the costs of the Fletton Quays development and contribute to the wider benefits arising for the city centre.

Alternative options considered:

To do nothing: That is, not to move to the main construction following the already granted enabling works.  This would leave the Town Hall North in an unfinished state and mean that it would be left vacant and fall into dis-use with all of the ongoing costs associated with this. There would be very significant reputational, legal and financial consequences associated with re-negotiating  on the Agreement for Lease that has been signed with the CPFT


To retender to the construction market for a contractor: This was rejected because of the timescales and costs of going out to the market at this point in the programme. The value for money report prepared by the independent quantity surveyor and design team (HBS) shows that the RG Carter tender sits at the lower end of the averages for fitting out a healthcare unit. Any retender is likely to incur additional costs and delay the income receipts that the council will get from the point of completion.

Interests and Nature of Interests Declared:


Background Documents:

Town Hall Lease and Remodelling Project - OCT18/CMDN/46

Publication date: 08/04/2020

Date of decision: 08/04/2020

Effective from: 16/04/2020

Accompanying Documents: