Venue: Room 0.1a - Huntingdonshire District Council. View directions
Contact: Alex Daynes, 01733 452447 Email: alexander.daynes@peterborough.gov.uk
Note: Private meeting
No. | Item |
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Apologies for Absence Minutes: No apologies were received. |
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Declarations of Interest Minutes: Councillor Wilkins declared an interest as a current member of the Police Authority and was also an agent for a candidate in the forthcoming election. |
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Minutes of the Meeting held 12 September 2012 PDF 71 KB Minutes: The minutes of the meeting held on 12 September 2012 were agreed as an accurate record.
The need for a ‘Matter Arising’ type item would be considered going forward. |
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Summary of Progress (Dorothy Gregson and Adrian Chapman) PDF 74 KB Minutes: Dorothy Gregson introduced a report providing an overview of progress made by the Authority and Constabulary on key issues and topics including:
Comments and responses to questions included:
ACTIONS
1. Adrian Chapman to investigate possibility of site visits to excess estate buildings; and 2. The Police and Crime Commissioner (PCC) to be referred to as ‘the Commissioner’ to avoid confusion with Peterborough City Council (PCC). |
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First 100 Days - decisions for commissioner (Dorothy Gregson) PDF 85 KB Minutes: Dorothy Gregson introduced a report informing the Panel of the key decisions required to be taken by the Police and Crime Commissioner between their election on 15 November and 31 March 2013 including:
Comments and responses to questions included:
ACTIONS
1. Circulate wording of the declaration of acceptance; 2. Produce Glossary of terminology; and 3. Set date for February meeting to scrutinise the budget. |
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Complaints Procedure (Kim Sawyer) PDF 57 KB Minutes: Kim Sawyer introduced a report setting out the process for dealing with complaints made against the Police and Crime Commissioner and asked the Panel to consider whether it would request the Chief Executive to the Commissioner to undertake the initial review of complaints, whether to establish a sub-committee to consider complaints and to agree to receive the agreed procedures at a future meeting.
Comments and responses to questions included:
Councillor McGuire proposed that the first recommendation in the report, to allow the Chief Executive to carry out the initial sift of complaints, be approved. This was seconded by Councillor Curtis and following a vote (7 for and 2 against) it was resolved that:
(1) An initial view would be sought from the Commissioner, once appointed, to agree that all complaints concerning the Commissioner should be initially assessed by the Chief Executive to the Commissioner.
The Panel further agreed that:
(2) The informal resolution of complaints would be delegated to a sub-committee or single Panel member; and (3) A further report would be submitted to the first formal meeting of the Panel outlining the procedures for dealing with resolution of complaints.
ACTIONS
Produce procedure for handling of complaints for submission in January. |
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Co-opted Members - update (Adrian Chapman) PDF 188 KB Minutes: Adrian Chapman introduced a report providing an update on the progress made towards recruiting two independent co-opted members of the Police and Crime Panel including that 19 recruitment packs had been issued so far and in general were for independent, community representatives or partner representatives.
Comments and responses to questions included:
ACTION
Agree the new co-opted members at the first formal meeting of the Panel. |
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Scrutiny Options (Mike Davey/Kim Sawyer) PDF 94 KB Additional documents: Minutes: Mike Davey introduced a report providing the panel with potential options for ensuring effective scrutiny arrangements across and between agencies within Cambridgeshire.
Comments and questions included:
OUTCOME
The Panel agreed to retain the status quo with a view to reviewing the arrangements after six months.
Councillor Curtis left the meeting.
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Ambition of the Panel (Liz Bisset and Mike Davey) Minutes: Liz Bisset circulated a guide to scrutiny for police and crime panels produced by the Local Government Association for consideration and comment including:
ACTIONS
1. Provide an update paper at the next meeting; 2. Produce a calendar of events and related work. |
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Police and Crime Commissioner Budget (Dorothy Gregson and John Hummerson) PDF 40 KB Additional documents: Minutes: Dorothy Gregson and John Hummersone introduced a report introducing the Medium Term Financial Plan (MTFP) for the four year period 2013/14 to 2016/17 including:
· All income would be under the control of the Commissioner; · No ring fenced PCSO funding; · More emphasis on collaborative work with other constabularies for increased cost savings; · Some options were needed for the new Commissioner to choose from; · Capital pressures includes ICT provision; and · New funding streams need to be indentified.
Comments and responses to questions included:
ACTION
1. Set February meeting date for scrutiny of the budget for the week of 4 February 2013; and 2. Set a second provisional meeting date in the week of 18 February 2013. |
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Publicity (Mike Davey) (a) public meetings (b) public agendas (c) papers from other sessions Minutes: Mike Davey requested the panel consider whether to continue to meet in private, to publish the meeting papers and whether papers from other training sessions should be made available to the public.
Comments and responses to questions included:
· Previous decision to meet in private whilst a Shadow Panel should remain; · Should not need a Freedom of Information request to access papers for the meeting; · Already decided to meet in private to begin with; · Training session documents were not produced by the Panel so would not determine the publication of those.
OUTCOME
1. The Panel agreed to continue to meet, when as a Shadow Panel, in private; and 2. The Panel agreed that all previous agenda documents and future agenda documents would be publicly available. |
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Minutes: The Panel received the agenda plan. |
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Date of the Next Meeting The next meeting will be held on Wednesday 21 November at 1pm in the Civic Suite (Pathfinder House) Minutes: The date of the next meeting would be 21 November and would be held at 1pm at Pathfinder House. |